Your hire, without the hiring

 

A full-time local hire comes with salary, benefits, payroll taxes, recruiting fees and months of ramp-up. And if it does not work out, you start over.

OptiVal gives you a dedicated remote team member for your finance, HR, admin or IT work, supervised by qualified Canadian finance professionals. One monthly invoice. No recruiting, no payroll, no benefits, no HR headaches. Most roles are matched within weeks, not months.

Roles we fill

Finance

• Bookkeeper: accounts payable and receivable, bank and credit card reconciliations, HST/GST filings, payroll entries.
• Staff accountant: month-end close, journal entries, reconciliations, financial statements.
• Payroll specialist: full-cycle payroll, source deductions, ROEs, T4s.
• Controller support: review and oversight, management reporting, KPI dashboards, budgeting and forecasting.

Human resources

• HR coordinator: job postings, resume screening, interview scheduling, reference checks.
• Onboarding support: offer letters, new-hire paperwork, orientation scheduling.
• HR administration: employee records, benefits administration support, policy documentation.

Administration

• Executive assistant: calendar, inbox, travel, meeting coordination.
• Administrative support: data entry, document preparation, filing and organization.
• Billing and collections: invoicing, payment follow-ups, accounts receivable tracking.

IT

• Helpdesk support: first-line troubleshooting for your team’s day-to-day tech issues.
• Systems administration: user setup, access management, software updates.
• Tool support: administration of the cloud tools your business already runs on.

Every role is scoped to your actual workload: full-time, part-time or a defined set of hours per week.

How it works

1. Scope the role. A short call to pin down the tasks, the systems, the hours and the experience level you need. We quote it plainly.

2. Meet your person. We match someone to the role, usually within a few weeks. They work on your systems, on your schedule. Align them to your business hours, or have them work overnight so files are ready when your day starts.

3. We supervise. A qualified professional reviews finance work before it reaches you. For non-finance roles, a dedicated manager oversees quality and handles any issues. You deal with us: one invoice, one point of contact.

4. Adjust as you go. Scale hours up or down as your needs change. No severance conversations, no recruiting cycle.

What it costs

One monthly invoice based on the role and the hours. No placement fees, no recruiting commissions, no benefits load, no payroll tax. Because our delivery team works offshore under Canadian partner supervision, skilled capacity typically costs well below the all-in cost of a local hire.

Book a free consultation and we will quote your specific role plainly, with no obligation.

Why companies choose OptiVal

Professionally supervised. Finance work passes review by a PwC-trained partner, not just a task queue. Our partners bring more than 75 years of combined experience across auditing, accounting, tax and finance, including CFO-level positions at world-leading multinationals.

Dedicated, not shared. Your team member works for you, learns your business and follows your processes. Not a pool of freelancers.

Confidential. Signed confidentiality agreements on every engagement, restricted access and secure cloud workflows.

Your systems, your hours. QuickBooks, Xero and the tools you already use, aligned to your business hours or overnight.

A fraction of the cost. Skilled, supervised capacity at well below the all-in cost of local hiring, with one predictable monthly invoice.

Frequently asked questions

Where is the team based?

Our delivery team is a managed offshore team, supervised by our partners in Canada.

Will they work our hours?

Yes. We align to your business hours, or work overnight so files are ready when your day starts. Your choice.

What software do they use?

Whatever you use. QuickBooks Online, Xero, major payroll platforms and the HR, admin and IT tools your business already runs on.

Is my financial data safe?

Yes. Confidentiality agreements, restricted access and secure cloud workflows are standard on every engagement.

What if it is not working out?

Tell us. We will address it with additional supervision and training, or rematch you to someone better suited. You are not locked into a bad hire.

What does it cost?

One monthly invoice based on the role and hours. Book a free consultation and we will quote it plainly for your specific needs.

Build your team without the hiring risk

Tell us the role you need filled. We will match you with a dedicated, supervised remote team member, usually within a few weeks.